Available Budget (£)

travel
gamboyzz (bus STNS-Plymouth return) 400
Ludic (inclusive of UK travel) 500
IAA (inclusive of UK travel) 1000

accommodation
12 people / 4 apartments (Monday 19 - Sunday 25 March 2007)
approx total 2800

per diem artists: 12 people x 20 x 7days = 1680

hospitality : total 500

marketing: toal 1500

remaining fees (including production budget of 500/group)
3 x 1750 = 5250

Tetine fee and travel 350

Documentation / Daniel Emmerson travel and per diem 300

Contingency £ 1000 (hold up money ACE grant)

Remaining from the overall grant £ 7k

To cover (out of 7k)

Venue
- Guildhall (23rd – gamboyzz, private view, iaa workshop) 800
- Shopping centre (free?)
- PAC / cinema loss re Mikroparty £ 180

Equipment
- purchase of a projector 1,5K?
- hire/ rigging/transport

Production/Installation (500 per group?/1,5K)

ACTION

BA
Accommodation (2 ludic, 7 gameboyzz, 3iaa; 5 people 19-25 leaving; 7 people 19-26th leaving) – see available funding
C6 bid
Book Guildhall Friday 23rd 2007 all day; main hall for gameboyzz, foyer for iaa workshop and evening private view - confirm the total price
Book Drake Circus Shopping Centre (for Ludic, 23/24th all day)
Book PA system (23/24th for gameboyzz in guildhall and pac party) including technician (250£) – confirm the price

JK
Contact ACE re next payment + update budget (minus C6) - JK (DONE - email sent 23/11/06; will follow up Monday 27 Nov)

City Museum / Judith Robinson – contact re venue hosting (DONE - email sent 23/11/06; will follow up with a phone call on Monday 27)

PAC / Paula re talks (additional speakers) / Party (tech/equipm PA, projector, drinks/tech support) / use of gallery for IAA installation (for a week?)/news room
(PAC DONE - see notes from the meeting below)

Additional funding – university? speak to Jeremy Diggle re putting an application (will discuss at the meeting on Tuesday 28 November)

Daniel Emmerson – confirm dates (19-24)/type of documentation/flight/per diem
Order DV tapes via university
Travel gameboyzz (bus STN – Plymouth bus / 400)

GC (ludic)
Travel (500)
Cars
New venue
Tech requirement
Tech support i-dat (Justin)
Get final confirmation re equipment and installation by December
Get bio/project description for publicity (image) – by end December
Workshops?

AL (iaa)
Travel (1000)
New venue
Tech requirement
Tech support i-dat (Justin)
Get final confirmation re equipment and installation by December
Get bio/project description for publicity (image) – by end December
MLS – streaming project / city lab/funding - investigate
iaa workshops?

TIMETABLE

December
– equipment (BA)
– accommodation (BA)
– travel (GC/AL/JK)

January
- publicity material (website/press release/cards/posters/stickers, etc) (JK/GC)
- advertise workshops (first come first serve) (BA)
- pr for PAC brochure + cards and press release (for mail out) by the end of January

February
- organise installation and running of the project – organise teams /tasks (JK/GC/AL/BA)
- discuss documentation material / presentation (JK/BA/GC/AL)

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Notes from the meeting with Paula Orrell / PAC (23 November 2006):

1. PAC is free for about two weeks (a week before and week after our w/end event) so we can take over the front gallery and have IAA installation running for at least a week (if they come w/end 17/18 march) until Sunday or Monday 26th.

2. we will use the main reception area to set up an information desk (press packs, etc) and use the plasma screen (that is permanently installed there) to screen documentation/information about the project (Mike L-S and Daniel Emmerson). We could perhaps have it installed w/end 17/18 to make all longer and more worthwhile and run alongside IAA installation in the front gallery?

3. we will use Batter Street room at the back of PAC for the Saturday evening event (Mikroparty) - there is already a screen installed there and Paula agreed to let us use PAC' projector. We will have PA system hired from the City Council and Geoff will lend his mixing desk. PAC will share provision of drinks (which we will offer for free to comply with the licence).

4. as the Sat evening event clashes with the cinema screening Paula agreed to negotiate with Anna (who is the cinema programmer at PAC) not to programme film screening at that time but we need to cover about £180 for the film hire (which should partly cover a loss).

5. PAC will include info about the event in the March brochure and we will also add a card and a separate Press Release to put with PAC's brochure for mail out.

6. Paula will be contacting Lliam Gillick and FREEE to invite to talks on 24th and we need to think about co-charing the event.